Officer administrative support

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Officer administrative support

Closing date: 11-Oct-2019

Description

RESPONSIBILITIES:
Coordinate, check and validate all received invoices and all supporting documents for payment according to the approved payment policy.
Prepare the departmental annual and business plan budget. To monitor the budget on a regular basis, analyze the variance, and explain the findings.
Negotiate contract terms and conditions with third party training organizations and outside vendors.  
Manage contracts process from start to finish, act as liaison between parties. Ensure the contract terms are compliant with Company goals and policy.
Monitor contract validity, renew them upon expiration and determine the necessity to amend current contracts.
Assist in the departmental tender process by preparing technical specifications for providers; perform analysis of proposal terms and conditions, and preparing comparison matrices when required.
Collect and prepare statistical data as related to budget and expenses. 
Sign documents within the limits of his/her competence.

REQIIREMENTS:
Multitasking, planning, meeting deadlines.
Skills of collecting and analyzing numerical information.
Preferably budgeting skills.
Skills of working with Microsoft Office programs (Excel - the ability to conduct various calculations and the preparation of comparative matrices using formulas and functions, building graphs and charts, the ability to reflect and analyze data. Word, Outlook is a confident user).
Experience of work with Oracle ERP, AIMS - preferably.
Negotiation skills.

LOCATION
Almaty , Kazakhstan

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